Project Assistant

College of Letters and Science Honors Program

Department: Honors Program

College of Letters and Science

University of Wisconsin - Madison

Position: Half-time Project Assistant, Honors Program (50%). The position is a 50% Project Assistant position during the academic year and 100% during the summer 2014 (for 2014). Applicants should be able to work in this capacity during SOAR (summer 2014) and during the 2014-2015 academic year, pending satisfactory performance during the initial appointment period. Applicants with prior experience in student services or teaching are strongly encouraged to apply.

Working Title: Academic Advisor

General Objectives of the Honors Program: The Letters & Science Honors Program is the largest academic program for high ability students at the University. The Honors Program offers an Honors curriculum, and provides advising, research and travel funds, and co-curricular programs for approximately 1,300 undergraduates in the College of Letters & Science. The Honors advising staff counsels undergraduate students regarding academic decisions and problems related to them, with a special, but not exclusive, emphasis on students admitted to the L&S Honors Program. The advising staff is also expected to formulate, interpret, and monitor policies and/or major program directives as appropriate on behalf of the Faculty Honors Committee and the Faculty Director.

Educational Qualifications: A currently enrolled, continuing graduate student at the University of Wisconsin - Madison who has completed an undergraduate degree (preferably in the liberal arts and sciences) and is making satisfactory progress toward a doctoral or professional degree, carrying each semester no less than six graduate credits if prelims have not been completed or three graduate credits if prelims have been passed.

Experience/Skills: Candidates should possess an understanding and appreciation of the problems faced by undergraduate students at a large university and should have an interest in working with highly motivated students to establish a supportive, inclusive, enriched academic community. They should be able to work with students in a broad range of academic interests and career goals, and be able to reconcile the needs of individual students while maintaining the standards and traditions of the College and the Program. Outstanding verbal and written communication skills are essential. Administrative skills, an understanding of the value and purpose of a liberal arts education, and an understanding of visible and invisible differences related to cultural, economic, ethnic, and regional background and experiences are desired. Personal qualities needed include a sensitive understanding of human behavior; the ability to listen, ask questions, and work effectively with students and colleagues; the capacity to make difficult decisions quickly; the ability to work both individually and as an integral part of a team; and the flexibility to move rapidly from one task to another.

Major Responsibilities:

• Learn Letters & Science and Honors degree and program requirements, curriculum, policies, and procedures;

• Learn about advising resources and opportunities available to undergraduate L&S Honors students;

• Advise students during Summer 2014 SOAR and the 2014-2015 academic year regarding academic and related matters, including selecting classes, exploring interests and setting academic and career goals;

• Make discretionary decisions regarding the interpretation and implementation of College policy as it relates to individual cases;

• Advise students regarding College, Honors, and undergraduate degree requirements, as well as selection of courses, major exploration, and effective use of campus resources;

• Assist students in making timely and appropriate decisions in relation to their academic progress toward a degree;

• Appropriately and consistently document interactions with students;

• Provide a personalized and professional response to students, faculty, staff and interested parents and persons who contact the office;

• Work with peer advisors in a weekly professional development setting and around the office;

• Lead small group advising sessions;

• Review student progress towards degree and term GPAs;

• Working evening and weekend events as needed;

• Perform administrative responsibilities as assigned by the Faculty Honors Director and Associate Directors.

Salary and Benefits: The 2014-2015 full-time annual rate for project assistants is $36,819. This half-time (50%) appointment will end on June 30, 2015. This position does not confer tenure nor does it lead to a tenure appointment. It carries with it the fringe benefits for which Project Assistants are eligible. Reappointment is at the discretion of the Faculty Director and is subject to satisfactory job performance and budget considerations.

SOAR Staffing: Applicants must be available to attend SOAR training on May 19 from 12:00-2:00pm, and May 22-23, 27-30 from 8:00am-4:30pm. Applicants must also be available to work Monday-Friday from 8:00am-5:30pm on the following dates: June 5-June 27, July 8-August 15, August 26-28. Project Assistant must be able to work 40 hours a week during the summer; non-SOAR days/hours during the summer will be spent in the Honors Program Office during regular working hours (Monday-Friday 8:30-4:30). Hired applicants cannot have other major commitments for the summer. Any summer classes, jobs, vacations, or other commitments cannot conflict with training dates or SOAR work times.

Academic year schedule: During the academic year, applicants must be available to work 20 hours a week during the hours of 8:30am-4:30pm Monday-Friday in the Honors Program office as well as some evening and weekend hours.

Expected Starting Date: May 19, 2015

Application Deadline: We will begin reviewing applications immediately. All applications received by the Honors Office, Washburn Observatory, 1401 Observatory Drive, by 4:15 p.m., Monday February 24, 2014 will be fully considered.

Qualified applicants should send a cover letter, a resume or curriculum vitae, an unofficial transcript, and a minimum of two letters of recommendation to the address below.

Jennifer Kaufmann-Buhler

Associate Director of Advising and Curriculum

L&S Honors Program

Washburn Observatory

1401 Observatory Drive

Madison, WI 53706-1394

Phone: 608/262-2984


Fax: 608/263-7116

The University of Wisconsin - Madison is an affirmative action, equal opportunity employer.